Faculty and Staff Resources
The Office of Student Services is pleased to provide and maintain this web page devoted solely to faculty and staff. We invite you to bookmark and visit this page often as it will be updated with academic-related information throughout the year. We hope you find this online resource helpful as it relates to your specific work at the University.
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Calendars, Dates, and Deadlines
Grading Timeline
Summer 2025 Grading Period
Grades are due 48 hours after the subterm has ended.
Graduation Calendar
Deadlines for August 30, 2025 Graduation
| Friday, June 13 | August graduation clearance lists delivered to all schools and departments. |
| Friday, August 1 | Deadline for master's and doctoral candidates to submit signed and approved copies of theses/dissertations for August 2025 graduation. |
| Friday, August 1 | Deadline for August 2025 graduates to verify their diploma names on My Services (go to "Diploma Name Information - View/Update" at www.bc.edu/myservices). |
| Friday, August 8 | Deadline for all graduate/law schools to return August clearance lists to Academic Services. |
| Saturday, August 30 | Official degree conferral date |
Course Scheduling Calendar
Spring 2026 Course Scheduling Calendar
| February 28, 2025 | All Curriculum Management updates complete for courses to be offered in Spring 2026 Curriculum Management Update Guidelines for Academic Departments |
| March 17, 2025 | Rollover from Spring 2025 courses with days/times/locations to Spring 2026 courses with days/times/locations |
| March 25, 2025 to June 13, 2025 | Spring 2026 Course Offerings open for Academic Departments to make updates using rolled over DTL inventory |
| June 16, 2025 to July 31, 2025 | Spring 2026 requests for net new days/times/locations accepted Academic Services reviews and reallocates DTLs |
| August 1, 2025 | Spring 2026 requests for changes to locations accepted |
| September 30, 2025 | Deadline for master scheduling work (CO/FO/AO) for Spring 2026 completed by Departments Review checklist for CO to be sure all course values are correct: |
| October 10, 2025 (subject to change depending upon Registration Calendar) | Spring 2026 courses in a Planned State move to offered/published/CI&S available NOTE: changes to Curriculum Management will no longer be applied to Spring 2026 courses but will be applied to future terms. |
Helpful Information
Academic Advisor Evaluations
The Academic Advisor Evaluation questionnaire is conducted each semester. Students value this opportunity to comment favorably when their academic advisors have been especially helpful and to highlight areas where advising could be improved.
The questionnaire is short, and the identity of the students will be kept confidential. Faculty may find it helpful to have these questions in mind when planning registration advisement sessions with their advisees.
Once the results are compiled at the end of the semester, advisors will be able to view the responses of the students formally assigned to them as advisees.
Academic Program Add/Change Requests
Additions and changes to academic programs in EagleApps and Degree Audit can be made using the forms below. Forms should only be submitted after any departmental/committee approvals have been obtained. The chair and/or dean will be copied on all requests.
The deadline for submission of new programs and changes to existing programs taking effect for the upcoming academic year is March 1.
For questions, please contact Academic Services.
Add Acceptable Course(s) to Academic Program Requirements: Complete this form to add additional courses to an existing program's requirements in Degree Audit for all students.
Academic Program Change Request: Complete this form to make more complex changes to the requirements of an existing program and/or to create a new contract year version of an existing program.
New Academic Program Request: Complete this form to establish a new academic program in EagleApps.
Campus Groups
Using Campus Groups to Email Your Class or Advisees
- Log in to the Agora Portal
- Under Common Services, select Campus Groups
- Under "Courses I'm Teaching," select the class that you want to email
OR
Under "My Advisees," select the group of students for whom you are currently listed as advisor that you want to email
Alternatively, you may use the following naming convention to email a course group without having to log in to the Portal: ABCD1234-00-CCYYTTTT@bc.edu. CCYY is the current year, not the academic year. TTTT is the term: SUMM for Summer, FALL for Fall, or SPRG for Spring. For example, a Summer 2021 course email address might be MATH4453-01-2021SUMM@bc.edu.
The naming convention to email an advisee group is usernameadvisees@bc.edu. The username is that of the advisor.
Each course group links to the email addresses of all the students in your class. These groups are updated nightly to reflect enrollment changes. Instructors have access to the previous, current, and following term's course list, up until the middle of the current semester, which is when access to the previous term course list is removed. For historical data related to the courses you teach, please use the "Manage your Courses" function in the Agora Portal.
Advisees are automatically updated weekly by the system to reflect any changes in advisees assigned to you.
Note: Campus Groups can only include BC addresses. If you want to create a group that includes non-BC email addresses or that allows the restriction or moderation of postings, then you will need to create a Google Group mailing list.
For more information on Campus Groups and Google Group mailing lists, visit the Information Technology Services website. For questions, please contact the Help Center at (617) 552-HELP (4357) or help.center@bc.edu.
Classroom Profiles and Requests
Classroom Profiles
Visit the Boston College classroom profiles web page for photos, 360º views, floor plans, and room details of each classroom.
Classroom Requests
To use the Event Management online Scheduling and Event Management System (EBMS), logon to www.bc.edu/myservices Click on "My Services." Select "Room Reservation System."
You will need to create a user profile the first time that you use the system, and you will need a valid budget chart string to book a room. If you encounter any problems when creating your profile, please contact Event Management at 617-552-0311.
See also: One-Time Bookings (PDF)
Final Exams
The University reserves the right to correct typographical errors or to adjust the Final Exam Calendar at any time it deems necessary.
All courses have a scheduled exam time determined by the day and start time of the course. In general, common exams are held at 4:00 p.m. If a course does not fit exactly into a module, it assumes the module corresponding to the closest class meeting time. For example, a class meeting TTH 11 is assigned module 10 (TTH 10:30*). In situations where the non-standard time falls halfway between two modules, use the module for the later time. For example, a class meeting MWF 9:30 is assigned module 03 (MWF 10).
In all cases, students should check their final exam schedule on www.bc.edu/myservices as the end of the semester approaches to confirm the time and room assignments for each of their exams. Faculty should check their web grading sheets posted in www.bc.edu/myservices for the most up-to-date information regarding the meeting day, time, and room assignment for their final exams.
Exam information will also be available on U-View through UIS.
An undergraduate course that allows graduate student registrations, and that meets once a week during the standard class meeting times (8:00 a.m.–4:30 p.m.), assumes the standard undergraduate exam time slot corresponding to the closest class meeting time. For example, a Monday 10–11:50 a.m. course would correspond with the exam slot for the MWF 10 class time (see Final Exam Schedule listed above).
The final exam for a graduate course that meets once a week during standard class meeting times would be on the first class day and time during the week of final exams. As an example, a graduate course that meets once a week on Monday from 10–11:50 a.m. would have its final exam on Monday of exam week at class time.
No exams should be scheduled outside the designated exam dates on the Academic Calendar.
Students are expected to take no more than two final exams in any one day. If a student has three exams scheduled in one day and one of these is a common exam, it is the responsibility of the instructor holding the common exam to give a make-up exam.
If a student has three regularly scheduled exams (this can occur if the student is taking a course that meets at 4:00 p.m. or later), the instructor teaching the course outside of the standard time blocks (8:00 a.m.–4:00 p.m.) should provide a make-up exam.
Note: A student may elect to take all three exams as scheduled; it is up to the student to inquire with their instructors regarding the rescheduling of their exams.
If a student has a conflict between a common exam and a regularly scheduled late afternoon or evening course exam, the responsibility for a make-up lies with the instructor offering the common exam.
If there is a storm during the examination period, there is the expectation that exams will be held as scheduled. In the very rare instance that the exam schedule is delayed or postponed due to inclement weather or other emergency situations, the first available of the following days will be used: the Sunday during the exam week, the afternoon of the last exam day, and the day after the last exam day. If rescheduling is necessary, you will receive notifications by text and/or email from Boston College, or you may call the Boston College INFO line (617-552-4636). Students are responsible for attending final exams at the scheduled times. Students should consider possible exam rescheduling when making travel plans at the end of the semester.
Grading
Grading Timeline
Summer 2025 Grading Period
Grades are due 48 hours after the subterm has ended.
Grading Policies and Procedures
Accessing the Course Grading Screen
The Course Grading screen is available online through My Services seven days a week, 24 hours a day unless EagleApps is down for maintenance. Outage information is provided on the Agora home page.
- Log into the Agora Portal at www.bc.edu/myservices.
- NOTE: Enter your username in lowercase. Your password is case sensitive.
- Your Eagle Number (the first eight digits in the upper left-hand corner of your Eagle One Card) is an acceptable substitute for your username. If you cannot remember your password, call the Help Center at extension 2-4357 or bring a picture ID to the Campus Technology Resource Center (CTRC), O’Neill 316.
- Under the Academics and Courses area, select the Course Grading and Changes – Summer 2021 and Onward link. Your semester courses will be displayed. If the Course Grading option is not available, or if some of your courses are missing, contact the Office of Student Services at 617-552-3300.
Grading Procedures
1. The Course Grading screen displays the courses that you can grade at this time.
Click on the Course Number link to begin grading. The course list will display grading options for each student.
2. Click on the appropriate grade that you want to assign to the student. Refer to Grading Options when assigning grades for graduate students.
IMPORTANT: Be sure to review your grades carefully before entering your password and posting them, since students will be able to view their grades as soon as they are posted.
Points to Note
- Students that are highlighted in yellow are graduating.
- Be sure to read the content in blue at the top of the screen, as it provides important information about the grading process.
- To correct a grading error, click Clear underneath the student’s grade.
- You CANNOT assign a grade and a last date of attendance for a student who stopped attending class. For more information, see Grading Options for Students Who Stopped Attending Class.
3. Click the Post and Continue button if you would like to post some, but not all, of your grades. Faculty are advised to post no more than 50 grades at one time and to save often to avoid losing previously entered grades. You will be able to return to your grade sheet to post the rest of your grades without losing your place.
4. When you have finished grading, enter your My Services password at the bottom of the screen, then click Submit Grades. You will see a message informing you that the course has been updated and the status line will change. You may now click on another course, or go back to the last course to review your grades.
NOTE: You MUST submit a grade for each student who completed your course.
- If a student is still in the process of completing work for the course, assign an “I” (incomplete) grade.
- If you have a grade for a student who is not listed on your grade sheet, please contact Student Services 617-552-3300 or studentservices@bc.edu.
Please submit all grades by the Grades Due date listed in the Grading Timeline above. If there is an extenuating circumstance that prevents you from entering the grades on time, please submit at least the grades for graduating students (highlighted in yellow) by the grading deadline. You may then return to that grade sheet to submit the rest of the grades as soon as possible.
If all the grades have been posted, the status line will say Completed. If you have submitted some, but not all of your grades, the course status line will say Partially Submitted.
- If a student is still in the process of completing work for the course, assign an “I” (incomplete) grade.
- If you have a grade for a student who is not listed on your grade sheet, please contact Student Services 617-552-3300 or studentservices@bc.edu.
Please submit all grades by the Grades Due date listed in the Grading Timeline above. If there is an extenuating circumstance that prevents you from entering the grades on time, please submit at least the grades for graduating students (highlighted in yellow) by the grading deadline. You may then return to that grade sheet to submit the rest of the grades as soon as possible.
If all the grades have been posted, the status line will say Completed. If you have submitted some, but not all of your grades, the course status line will say Partially Submitted.
You cannot submit your course grades officially through Canvas.
The letter grades C+, C-, D+, D, and D- are valid in all the undergraduate schools but are not valid any of the graduate schools except for Law. The School of Theology and Ministry allows C+.
A+ is not a valid grade in any school.
J grading is only used for year-long courses, where the Fall Semester grade is deferred to the Spring Semester. Please submit your Spring Semester grades via the Portal. You must submit a grade change request for your Fall J grades.
J grades should not be used in any other scenario. See Incomplete Grades or Unofficial Withdrawal for other grading options.
The P (Passing) grade is not available as a grading option unless the course is listed as a Pass/Fail course, or the student has selected the Pass/Fail option and received authorization.
Beginning Summer 2021 onward, the following courses which were previously ungraded now need to be assigned grades of S=Satisfactory progress or UNS=Unsatisfactory progress. For example:
- Doctoral Continuation
- Doctoral Comprehensives
- Dissertation Workshop
- Thesis Direction
- Methods in Advanced Research
Grading Options for Students Who Stopped Attending Class
In certain cases when students do not warrant an earned letter grade of A through F or I because they stopped attending without explanation, please list a date of last attendance. Provide a last date of contact with the student in the field shown below. If you do not know the exact date, provide an approximate date.
The student will be assigned a grade of UW (Unofficial Withdrawal). These UW grades will be reviewed by the Dean’s offices and Student Services and updated to W (Withdrawn) or administrative F as appropriate.
The example below shows a student whose last date of contact was April 19, 2024.
Incomplete Grades
An “I” (Incomplete) grade should only be assigned when a student has not submitted all coursework by the grading deadline and a plan is in place to submit the remaining coursework. Once the coursework has been submitted, the “I” grade must be updated through the Course Grading Changes process (see below). Each term, all remaining “I” grades are automatically changed to F (administrative failure) on the dates listed below:
Spring | August 1 |
Fall | March 1 |
Summer | October 1 |
Changing Course Grade Instructions
Instructions for Changing Grades for Terms Prior to Summer 2021
1. Log into www.bc.edu/myservices and select the Course Grading Changes Only – Spring 2021 and Prior Terms link from the Academics and Courses area.
2. On the Summary of Courses page, a list of your courses from the four most recent semesters (including summer) will be displayed. Select the appropriate course number and semester.
3. The Change Grade Sheet screen will display with the title and number of the course and the list of students with their current grades. Select the student whose grade you want to change.
- You may only change one grade at a time.
- If you are entering a grade for the first time (the grade is missing/blank), you must enter the grade through the Course Grading transaction.
4. The Update Grade for a Student screen lists the name, Eagle ID number, graduation term, and current grade for the student.
- Select the grade you would like to apply.
- Choose a reason from the pull-down menu (Late Final, Computational Error, Course Extensions, Other).
- Enter your password and click Submit Grade.
If no approvals are needed, the message “[Student’s name] has been successfully updated” will appear. An aggregate report of all grade changes will be available to the Associate Deans.
If the grade change requires approval, the message “Grade Change for [Student’s name] is waiting for Assoc Dean’s Approval” will display.
5. Select the Back to Summary of Courses link to return to that grade sheet to change another student’s grade or to select another course.
Instructions for Changing Grades for Terms Summer 2021 and After
For 6 weeks after the grading deadline, faculty members are still able to submit grade changes as detailed below:
1. Log in at www.bc.edu/myservices and select the Course Grading and Grade Changes – Summer 2021 and Onward link from the Academics and Courses area.
2. On the Summary of Courses page, a list of your courses will be displayed. Select the appropriate course number.
3. Search for a student for whom you wish to update the grade. The student’s name is a hyperlink that will take you to the Grade Change page. From here:
- Select the updated option.
- Re-enter your password.
- Click the Submit Data Change button.
Grade Change—Late Grade Form
After the 6-week grace period has passed for online changes, faculty members should submit grade changes as detailed below:
As soon as grades are posted, students can access grades through the Course History link at www.bc.edu/myservices. Once the grading period has ended, all students can view their grades on the Course History page. Students can also access their grades at any time by requesting a transcript. For more information, visit www.bc.edu/transcripts.
Bryan Jones, bryan.jones.2@bc.edu, 2-4943
To ensure compliance with the Family Educational Rights and Privacy Act, do NOT post exam or final grades outside your office. Grades are confidential and should only be released to the student. Refer all other questions to the Office of Student Services or to the student’s academic dean.
Institutional Awards
Notices and Disclosures
See also: FERPA: What Faculty and Staff Members Need to Know (PDF)
Scanning
Scantron Sheet Reminders
- Students should be using #2 pencil only.
- Students need to bubble in their identifying information—name/Eagle ID.
- If they only write it in, the machine will not read that. An example photo is here.
- Some instructors use names; others use Eagle ID. Whatever you prefer is ok!
- All sheets in a group of exams need to be the same color (blue or green).
- The answer key will need to match that color too.
- The answer key will need to match that color too.
Please note the updated scanning protocol below.
- Scanning services will be done 2–3 times a week. It is not always a same-day service.
- There must be a Scanning Center Information Sheet submitted with every group of exams. This will allow for the scanning process to run smoothly and will eliminate any processing delays.
- There must be an answer key submitted as well, on the same color sheet as the students’ sheets. Please place the answer key at the top of the pile.
- Place the information sheet, answer key, and student sheets together in a sealed envelope, folder, or binder clip.
- Exams can be dropped off in Lyons Hall 101, or if the suite door is locked, dropped off with Student Services in Lyons Hall 103.
- There is also an after-hours drop box located in the first floor lobby of Lyons.
- Once processed, exams can be picked up in person in Lyons or returned through interoffice mail.
- Results are shared through BC Google Drive to BC email addresses only.
We strongly encourage the use of Scanning Services only if it is a necessity.
Academic Services, of the Office of Student Services, provides trans-optic forms (more commonly known as scan or bubble sheets) and scanning services for the BC community.
Jenna Burke, the Opt Scanning Coordinator, can be reached by telephone (617-552-4984) or by email (scanning@bc.edu).
Services provided:
- Test scanning-classroom quizzes, monthly tests, midterm and final exams
- Student scores
- Class frequency distributions
- Class statistics
- Item analysis
Syllabi
In summer 2018 the eSyllabus program was replaced by a new tool called Syllabus Search. Syllabus Search, which is integrated with the Canvas LMS and BC Services, provides instructors more flexibility with designing and sharing their syllabi and provides students easier access, advanced searching, and real-time updates of syllabi.
Instructions for uploading syllabi are available on the Share Your Syllabus page. You may direct questions to canvas@bc.edu.
Term Start and End Dates
| Year | Start Date Fall | End Date Fall | Start Date Spring | End Date Spring | Conferral Date |
|---|---|---|---|---|---|
| 2015–2016 | 08/31/2015 | 12/19/2015 | 01/19/2016 | 05/17/2016 | 05/23/2016 |
| 2016–2017 | 08/29/2016 | 12/21/2016 | 01/17/2017 | 05/16/2017 | 05/22/2017 |
| 2017–2018 | 08/28/2017 | 12/20/2017 | 01/16/2018 | 05/15/2018 | 05/21/2018 |
| 2018–2019 | 08/27/2018 | 12/20/2018 | 01/14/2019 | 05/14/2019 | 05/20/2019 |
| 2019–2020 | 08/26/2019 | 12/19/2019 | 01/13/2020 | 05/12/2020 | 05/18/2020 |
| 2020–2021 | 08/31/2020 | 12/21/2020 | 01/28/2021 | 05/18/2021 | 05/24/2021 |
| 2021–2022 | 08/30/2021 | 12/21/2021 | 01/18/2022 | 05/17/2022 | 05/23/2022 |
| 2022–2023 | 08/29/2022 | 12/21/2022 | 01/17/2023 | 05/16/2023 | 05/22/2023 |
| 2023–2024 | 08/28/2023 | 12/20/2023 | 01/16/2024 | 05/14/2024 | 05/20/2024 |
| 2024–2025 | 08/26/2024 | 12/19/2024 | 01/13/2025 | 05/13/2025 | 05/19/2025 |